Extension to Invoice circulation module.
Accounting
Car fleet settlement
Settling collective fuel invoices
Existing status
- Collective invoices including up to several dozen numbers are delivered to the company
- Each number in the collective invoice is itemized according to the prevailing rules. Estimated time of the activity: about a week.
- If company’s car fleet is used both in business and private purposes the processing procedure becomes even more complicated
- Accounting and finance department workers type collective invoice data by hand to the ERP system.
- Time-consuming processing of each number in the invoice: separately net value, VAT, tax-related expenses and other
- Only after doing that it is possible to process the costs according to the prevailing law
- Total time of operation: about a week
Implementation
Our experts will help you:
- Make sure car fleet files are prepared for each vehicle used by the company
- Implement the following procedure:
- Information about vehicle is typed into the files
- A worker types data from a collective invoice into the system using a ready template
- The records are divided into types of cars used for commercial, private or mixed purposes
- Uploaded data is assigned to particular accounts and files basing on the vehicle registration number
- One click results in automatic calculation of net value, VAT, tax-related expenses and other
- Accounting department is only responsible for monitoring invoice data paired with files
- Develop workflow procedure controlling the invoice circulation.
- Develop a comparison module to manage finances easily on different organizational levels
full
control
safety
and reliability
time
saving
clear
profit
effeciency
boost
success
guaranteed
Benefits
- Meeting the latest tax regulations made easy in terms of fuel costs processing
- Fast collective fuel invoice itemization. Complicated processing made easy
- The accounting department does not have to calculate net value, VAT, tax-related costs and other costs on collective invoices.
- Easier access to and searching for information about fuel wear of car fleet and costs resulting from it
- Invoice itemization performed by an employee is not repeated by the accounting department
- Constant invoice document monitoring
- Generating wide range of comparisons and reports is possible
- The whole process of collective invoice itemization reduced to around 3 hours
