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Invoice circulation

Invoice circulation

easy transaction management

Existing status

  • Invoices are delivered to the company through different channels
  • The invoice is delivered in paper or electronic version
  • The invoice is registered and substantively described on the back or on a separate piece of paper by a person responsible for the purchase
  • The invoice document must be delivered to every division that is involved in the purchase
  • Finally the invoice is handed to units responsible and waits for acceptance
  • The invoice together with descriptions is delivered to accounting and financial division
  • Time of invoice circulation from delivery to payment: up to 30 days
  • Possibility of loss or damage to the document
  • Risk of overdue invoice payment

Implementation

Our experts will help you:

  • Create one place of invoice delivery in the company
  • Develop workflow procedure controlling the invoice circulation.
  • Develop a new prodecure in which:
    • paper version of invoice is scanned and uploaded to the system
    • electronic version of invoice is uploaded to the system
    • original version of invoice is directly delivered to accounting division
  • Create electronic invoice logbook
  • Make the remote substantive control of invoices and electronic description possible
  • Create a commenting option for the invoices
  • Develop invoice control and acceptance system for supervisors
  • Provide users with system logins and passwords to access invoices according to occupation and responsibilities in the company
  • Integrate the module with the financial system already existing in the company to synchronize logbooks and export invoice endorsement automatically
  • Adjust the electronic invoice circulation system to existing organizational structure of the company
  • Develop the invoice comparison module to manage finances easily on different organizational levels
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full
control
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safety
and reliability
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time
saving
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clear
profit
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effeciency
boost
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success
guaranteed

Benefits

  • Reduced possibility of invoice loss or damage
  • Access to invoice documents for all entitled employees immediately after register in invoice logbook
  • Easy invoice document search regardless of register date
  • Possibility of invoice description made by several employees, independently and simultaneously
  • Easy budget planning and execution
  • Frauds and swindles inhibited
  • Constant invoice document monitoring with all its descriptions and payments
  • Easy access to invoice endorsement history
  • Invoice description made by an employee is not repeated by the accounting department
  • Generating wide range of comparisons and reports became possible
  • Invoice document circulation in the companies reduced to 3 hours

Additional extensions to Invoice circulation module

Contact

KORSOL” Sp. z o.o.

ul. Wolności 94/314,
41-800 Zabrze

Kornel Grzywocz

Call me
in business matters.

Kornel Grzywocz

+48 601 501 386
kornel.grzywocz@korsol.pl

Natalia Jakubiec

Call me if you want to implement
one of our products in your company.

Natalia Jakubiec

+48 694 261 548
natalia.jakubiec@korsol.pl