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Leave of absence - recording and planning - a long wait

Let's focus first on the problem that affects most of organizations. It is a very long waiting time for a decision regarding a leave application. There are differences between companies as to who should allocate leave and on what basis. Usually, the whole process looks like the employee submits the application using a printed form, e-mail or verbal inquiry. He does this through the HR department or directly with his supervisor. Sometimes the application also requires approval from other departments (if, for example, they exchange employees). In such situations, it is easy to lose a document or simply forget about the submitted request. In turn, the employee himself does not quite know what to do. It is difficult for him to judge whether the delay is due to problems with staffing a given shift or a simple oversight. As a consequence, the entire process can take up to several weeks.

How to fix it?

IT systems are able to organize such tasks and designate appropriate procedures to follow the established path of conduct and decision-making. How does this happen with KORSOL tools? The employee enters his vacation module, where he can clearly see what vacation plan he has, how many days off he has already used, and how many he still has left this year. Then, with one button, he creates a new leave position in which he can specify the days and hours of the requested time outside the company. Then it approves and sends the application for approval. At this point, the system automatically sends the request to your line manager, who must approve it. If the entire process is mediated by the HR department, it is also included in the decision-making path.

There are no cases of losing such applications, the recipient receives an additional system notification about the incoming document. Depending on the company's preferences, it is also possible to set e-mail reminders or alerting about too long overdue vacation requests. Thanks to this, it is harder to forget about the need to approve them and the whole process is significantly shortened.

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Recording and planning holidays - benefits

Let's summarize the benefits of having a vacation module:

- clear information for the employee about the amount of days of leave – used and remaining,

- huge relief for the HR, because there is no need to inform each employee separately about their days off,

- short waiting time for a decision on leave application,

- the possibility of losing the application has been minimized,

- thanks to the efficient approval of leaves, the company can plan production better and create shift schedules in advance,

- the HR department gains a convenient tool for managing human resources remotely.

Recording and planning holidays - Unforeseen staff shortages

IT tools can also have additional organizational features. Let's take a look at the real situation in which one of our clients found himself. This year bank holidays conveniently combined with the weekend, so many people wanted to use that time for longer trips. The departments responsible for planning employee shifts did not anticipate such a large interest in holidays at this one specific period. Many positive holiday decisions have been made. During the weekend, however, it turned out that there were huge staff shortages, which threatened the entire production. In the agricultural industry, production stagnation cannot be afforded, because it threatens to destroy products and leads to huge financial losses. Therefore, a frantic search for workers began and employees were asked to resign from their holidays immediately. Although the company finally regained control over the situation, it was not without costs, nerves and dissatisfaction of people who had their longed-for picnic interrupted.

How to fix it?

Companies like our client cannot afford even the smallest slip-ups. One day without a full set of employees can lead to the collapse of the entire production. So it turns out that has to watch over leave of absence decisions all the time. But why hire an additional employee if you can entrust this task to IT systems? Properly configured IT tools are able to monitor the minimum number of employees scheduled for a shift in a given production department. They can also send notifications if a safe minimum of staff has been exceeded.

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Leave of absence - recording and planning - benefits

What does the customer gain thanks to KORSOL IT solutions?

- relief for the HR department, which plans employee changes in individual production departments without haste or nerves,

- peace of mind for the management workers, who do not have to worry that one oversight will result in huge losses,

- clear information for employees who will not be called back to work if a staffing emergency occurs.

Leave of absence - recording and planning - summary

Not every company is threatened by temporary staff shortages to such an extent. However, any mistake resulting in insufficient staffing on a given shift entails some losses. Why expose yourself to such risk when you can get convenient tools that monitor the entire situation and additionally improve decision-making processes within the company? KORSOL tools are additionally tailored to the specificity of the client's activities and individual needs. If the whole procedure for granting leaves in the company is more complicated (and therefore more time-consuming), just tell us about it. We will certainly advise you on choosing the best solution that will allow you to enjoy peace of mind both during your holidays and at work.

You can find more info about our solutions in our catalogue. Feel free to explore our website to find the most suitable IT tools:

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