Surveillance
Electronic bill of freight
Constant control over loose freight transport
Existing status
- Each bill of freight is printed in multiple copies, e.g. for: the sender, the sender’s weighmaster, the carrier, the recipient and the recipient’s weighmaster.
- During freight preparation for transport the weighmaster fills in the bill of freight manually, especially the obligatory points: bill number, date, sender, recipient, place of issuing, place of reception, freight, registration plate number, driver’s name, driver’s id number, telephone number, amount, weight.
- After reaching the recipient’s premises the freight is weighed again, the procedure of filling the bill repeats.
- Filling the documents in manually may result in errors and later discrepancies in weighs and contractor details.
- The weighmaster writes the weigh of received freight into the bill. The copy of the document together with acknowledgement is then forwarded to the recipient.
- In case of weight discrepancy a separate paper document is drawn in case filling a complaint is necessary.
- The carrier transports and hands in to the sender the acknowledged original bill of freight. The paper document might be destroyed or lost during transport.
- The carrier must stop multiple times to unload freight on different recipients’ premises. In each location the procedure of weighing and acknowledgement with the bill of freight repeats.
- The sender often receives the acknowledgement of freight reception with a considerable delay.
- Average time of document circulation between the sender and the recipient from issuing the freight to receiving the acknowledgement: about a week.
- Companies store paper bills of freight together with their copies and they usually take up a lot of space.
- Each company runs separate registers of bill of freight.
- Employees responsible for document archiving in companies lack tools to catalogue and search the bills of freight efficiently.
Implementation
Our experts will help you:
- Create an electronic bill of freight.
- Implement one, comprehensive numbering of bills.
- Create an electronic system of bill of freight acknowledgement on different management levels.
- Set an alert signalling differences in weighs or wrong weigh data (according to client’s fault tolerance rate).
- Assign the users logins and passwords, through which they gain access to bill of freight register according to their post in the company.
- Assign statuses of bills according to the procedure stage they are on.
- Assign orders remotely by the supervisors through posting comments to the bill document.
- Create the module of registers reporting data about bills of freight.
full
control
safety
and reliability
time
saving
clear
profit
effeciency
boost
success
guaranteed
Benefits
- The electronic bill of freight proves useful when the reception of the freight by the recipient must be acknowledged.
- The sender is able to check reception data online with no need to wait for the arrival of the carrier who returns the acknowledged bill.
- The electronic bill of freight cannot be lost or destroyed.
- No paper account of bills of freight needs to be kept both on sender’s and recipient’s site.
- Contractor data is able to be automatically loaded from database lists.
- The weight submitted by the weighmaster may be automatically checked (according to client’s fault acceptance rate).
- Quick access to bills of freight register for authorized employees.
- The weigh may be agreed upon on both sender’s and recipient’s site immediately after reception of goods.
- Supply completion status is quickly accessible by authorised users.
- Lower costs due to less paper documentation.
- Convenient search through the bills of freight catalogues and easy remote verification of them.
- Generating wide range of comparisons and reports became possible.
- Simple export of comparisons to Excel spread sheet.
- SAAS model provided – the data are stored on service provider’s server.
- Waiting time for bill of freight issuing reduced by up to 15 minutes.
