Document circulation
Leave of absence
applying and responding faster than ever
Existing status
- Leave of absence application (leave certificate) circulates in paper form
- Employee fills in a paper application, hands it to the supervisor’s acceptance and proceeds to HR division where the document is verified and the absence noted
- HR employees check their leave entitlement in the payroll service system
- After verification the leave is granted or denied
- Employee must contact the HR department for information about leave entitlement and application status
- Time of application circulation: up to several days
Implementation
Our experts will help you:
- Develop electronic absence application form (AAF)
- Develop workflow procedure controlling the absence application circulation
- Implement absence application (AAF) statuses:
- NEW – issuing application
- TO ACCEPT – sending application for acceptance
- ACCEPTED – accepting the application
- DENIED – no acceptance of the supervisor
- CANCELLED – application annulment
- Provide users with system logins and passwords
- Provide compatibility of the document circulation system with payroll software already used in the company to exchange information fluently
- Make sure each AAF status change results in sending new information to entitled divisions of the company
- Implement automatic check of issued AAF
- Create comparison module reporting AAF, number of days used by workers, etc.
full
control
safety
and reliability
time
saving
clear
profit
effeciency
boost
success
guaranteed
Benefits
- Risk of paper form loss reduced to zero.
- AAF circulation time in companies reduced to 3 hours
- Access to AAF information at every procedural stage
- AAF decisions possible to be made outside the company premises
- Effective management of workers’ leave schedule
- Department work arrangement and HR management made easier
- Full or simplified handling history accessible directly in the AAF document
- No need to manually fill the absence document in the payroll system
- Employee has full access to leave of absence information
- AAF comparison and information may be generated as consolidated or individual charts for HR division as well as for supervisors
- Simple export of comparisons to Excel spreadsheet
