Document circulation
Invoice circulation
easy transaction management
Existing status
- Invoices are delivered to the company through different channels
- The invoice is delivered in paper or electronic version
- The invoice is registered and substantively described on the back or on a separate piece of paper by a person responsible for the purchase
- The invoice document must be delivered to every division that is involved in the purchase
- Finally the invoice is handed to units responsible and waits for acceptance
- The invoice together with descriptions is delivered to accounting and financial division
- Time of invoice circulation from delivery to payment: up to 30 days
- Possibility of loss or damage to the document
- Risk of overdue invoice payment
Implementation
Our experts will help you:
- Create one place of invoice delivery in the company
- Develop workflow procedure controlling the invoice circulation.
- Develop a new prodecure in which:
- paper version of invoice is scanned and uploaded to the system
- electronic version of invoice is uploaded to the system
- original version of invoice is directly delivered to accounting division
- Create electronic invoice logbook
- Make the remote substantive control of invoices and electronic description possible
- Create a commenting option for the invoices
- Develop invoice control and acceptance system for supervisors
- Provide users with system logins and passwords to access invoices according to occupation and responsibilities in the company
- Integrate the module with the financial system already existing in the company to synchronize logbooks and export invoice endorsement automatically
- Adjust the electronic invoice circulation system to existing organizational structure of the company
- Develop the invoice comparison module to manage finances easily on different organizational levels
full
control
safety
and reliability
time
saving
clear
profit
effeciency
boost
success
guaranteed
Benefits
- Reduced possibility of invoice loss or damage
- Access to invoice documents for all entitled employees immediately after register in invoice logbook
- Easy invoice document search regardless of register date
- Possibility of invoice description made by several employees, independently and simultaneously
- Easy budget planning and execution
- Frauds and swindles inhibited
- Constant invoice document monitoring with all its descriptions and payments
- Easy access to invoice endorsement history
- Invoice description made by an employee is not repeated by the accounting department
- Generating wide range of comparisons and reports became possible
- Invoice document circulation in the companies reduced to 3 hours
