Document circulation
Business travel
control over business travel processing
Existing status
- Business travel document (for both inland and foreign travels) is filled in paper form
- Employee must obtain supervisor’s acceptance
- Employee must apply separately for a company car and an advance to cover travel expenses
- Business travel costs processing is performed in paper form
- Employee's business travel report is a separate document
- Only after obtaining all signatures and approvals on the document, the costs may be reimbursed the subsistance allowance paid
- Time of business travel planning: 1 day
- Time of business travel processing: up to several days
Implementation
Our experts will help you:
- Implement an electronic form “Business Travel” (BT)
- Implement workflow procedure to navigate BT circulation
- Grant BT statuses depending on the stage of the procedure
- Create consistent register and numbering of BT for the whole company
- Make sure the system suggests basic data during form completion
- Make sure the system automatically asks about transport, accommodation and advance money
- Enable the attachment of invoice scans to BT
- Enable report compilation in BT module
- Provide compatibility of the document circulation system with payroll software already used in the company in order to exchange information fluently
- Create a comparison module reporting business travel data
full
control
safety
and reliability
time
saving
clear
profit
effeciency
boost
success
guaranteed
Benefits
- Business Travel attachments are stored in electronic form
- Every entitled user has access to BT
- Consistent numbering of BT forms
- Wide range of comparisons and reports may be generated
- Cost description done by an employee does not have to be repeated by the accounting department
- Quick access to business travel endorsement history
- Simple export of comparisons to Excel spreadsheet
- Risk of paper document loss or damage reduced to zero
- Employees have full access to BT data; they do not have to worry about processing
- Time of business travel planning and acceptance: up to several hours
- Time of business travel processing: up to several hours
