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Correspondence circulation

Correspondence circulation

no more lost documents

Existing status

  • Correspondence is delivered to the company through different channels
  • It is registered in paper correspondence logbook
  • Each type of correspondence is passed to company management and spread from there into entitled departments
  • Letters of lower importance are sent via email
  • Outgoing correspondence is drawn up in a several paper copies
  • Outgoing correspondence must be accepted and signed by supervisors on different organizational levels
  • After acceptance the outgoing document is registered in paper correspondence logbook
  • Only after registering the document is sent to recipients

Implementation

Our experts will help you:

  • Create an electronic correspondence logbook
  • Implement a consistent register and numbering of correspondence
  • Create the possibility of registering ingoing documents in several locations, however, with retained consistent numbering in electronic logbook
  • Make sure the ingoing document is scanned and uploaded to the system
  • Perform the document endorsement electronically
  • Give orders online through comments under the document
  • Create and send outgoing correspondence electronically
  • Create electronic system of document acceptance on different organizational levels
  • Grand correspondence statuses depending on realization stage
  • Provide users with system logins and passwords to access correspondence according to occupation and responsibilities in the company
  • Integrate the electronic correspondence circulation with the existing organizational structure of the company
  • Develop register/comparison module to report information about correspondence with contractors
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full
control
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safety
and reliability
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time
saving
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clear
profit
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effeciency
boost
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success
guaranteed

Benefits

  • Reduced chance of document loss or damage
  • Paper correspondence logbook has been eliminated
  • Reduced chance of doubled correspondence numbering
  • Access to documents for all entitled employees immediately after endorsement
  • Different departments may work on different tasks regarding correspondence simultaneously
  • All entitled employees may post comments to the document independently
  • Fast and easy search of documents
  • Possible discussion about correspondence contents online
  • Entitled employees always have access to correspondence even outside the company
  • Entitled employees may manage correspondence online even outside the company
  • Reduced costs of sending documents in paper form
  • Generating wide range of comparisons and data sheets to manage correspondence became possible

Contact

KORSOL” Sp. z o.o.

ul. Wolności 94/314,
41-800 Zabrze

Kornel Grzywocz

Call me
in business matters.

Kornel Grzywocz

+48 601 501 386
kornel.grzywocz@korsol.pl

Natalia Jakubiec

Call me if you want to implement
one of our products in your company.

Natalia Jakubiec

+48 694 261 548
natalia.jakubiec@korsol.pl